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How To Get a Certified Translation of Your Passport

Updated: 6 hours ago

How to get a certified translation of Passport in the UK, USA, EU

How to Get a Certified Translation of Your Passport in the UK, USA, and EU

Translating and certifying official documents like passports is one of the most frequent requests that professional translation companies handle worldwide. Passports are the cornerstone of identification in international contexts, and when an individual moves abroad, applies for residency, or deals with immigration, legal, or business authorities, they may be required to present a certified translation of their passport in the official language of that country. How to get a certified translation of Passport in the UK, USA, EU.

To better illustrate this, let us look at a real-world case that highlights how certified passport translations are used in practice, what steps a translation company should take to deliver them, and why such translations matter for clients across the UK, USA, and the EU. How to translate Passport in the UK, USA, EU.


How to translate Passport

 

A Real Case: Passport Translation for a Skilled Worker Visa

Imagine an engineer from Brazil, Mr. Silva, who recently received a job offer from a London-based construction company. As part of his Skilled Worker visa application for the UK, he is required to submit a certified English translation of his Brazilian passport, along with other supporting documents such as his degree certificate and employment records. Document translation services in the UK, USA, EU.

The Home Office explicitly requires that translations of documents not in English or Welsh must be completed by a qualified translator or translation company and must include:

  • A signed declaration from the translator or agency confirming accuracy

  • Contact details of the translator or agency

  • The date of the translation

  • The translator’s credentials

In this case, the translation of Mr. Silva’s passport is not just a formality—it is a mandatory requirement for immigration clearance. Without it, his application risks delays or even outright rejection.


Price quote for certified translation of Passport

Application of Certified Passport Translations in Real Life

Certified passport translations are not limited to visa applications. They are frequently requested in a wide range of industries and contexts:

  1. Immigration and Residency Applications – Authorities in the UK, USA, and EU often require a certified translation of a passport as part of visa, residency, or citizenship applications.

  2. Education – Universities ask international students to provide certified passport translations when applying for admission or verifying identity for scholarships.

  3. Banking and Finance – Some banks require a translated and certified copy of a passport when opening an international account or setting up financial services for non-residents.

  4. Business and Employment – Employers hiring foreign professionals may need certified translations of passports for compliance and HR records.

  5. Legal Proceedings – Courts, notaries, and government offices frequently require passport translations for identity verification.

Decision makers in these cases often include immigration officers, university admissions staff, HR departments, and legal clerks—all of whom must rely on the accuracy of the translated passport to verify a person’s identity.

 

How a Translation Company Should Respond to a Passport Translation Request

When a client like Mr. Silva contacts a translation company for a passport translation, the process should be clear, efficient, and professional. The steps usually include:

  1. Receiving the Request


    The client uploads a scanned copy of their passport through a secure online portal or email. Ensuring confidentiality and data security is crucial at this stage.

  2. Assessing Requirements


    The translation company clarifies where the document will be submitted (e.g., UK Home Office, USCIS in the USA, a German university), as requirements vary slightly by authority.

  3. Assigning a Qualified Translator


    The passport is assigned to a sworn, qualified, or certified translator who is fluent in both the source and target languages. For example, a certified English translator would handle a Brazilian Portuguese passport.

  4. Producing the Certified Translation


    The translator accurately transcribes all passport details, including name, date of birth, place of issue, and passport number, preserving formatting.

  5. Certification and Delivery


    The translation is accompanied by a signed statement of accuracy, stamped and dated, and then delivered to the client either in hard copy or digitally (depending on the receiving authority’s requirements).

By following this structured approach, a translation company ensures that the client’s document is accepted without issue.

 

Languages Most Frequently Requested for Passport Translations

Passports are translated into and from a wide range of languages, but the most common requests we receive for certified translations in the UK, USA, and EU include:

The demand reflects global migration trends, academic exchange, and business ties between countries.

 

Prospects and Benefits of Certified Passport Translations

For individuals, the benefits are clear:

  • Smooth Immigration Process – Ensures compliance with immigration rules.

  • Recognition Abroad – Facilitates study, work, and legal recognition in another country.

  • Professional Opportunities – Enables quicker employment processing.

For translation companies, certified passport translations are a steady and growing market. Global mobility continues to rise, and with it, the demand for reliable translation services. Offering fast turnaround times, competitive pricing, and guaranteed acceptance builds trust and repeat business with clients.

 

Why Translation and Certification of Passports May Be Required

Authorities request certified passport translations for one fundamental reason: accuracy and trust. A passport is a legal document used for identification, and mistranslation can have serious consequences—from visa denials to fraudulent misuse.

Certification ensures that the translation is official, verifiable, and accepted by the requesting body. Without certification, an authority cannot verify whether the translation is genuine.

 

Price Quotes for Passport Translation

Translation of passports is usually priced per page. For standard passports, translation companies often charge a flat rate of around 25 USD / 25 EUR / 25 GBP per page.

This transparent pricing helps clients budget effectively. At this rate, a typical passport translation can be completed within 24–48 hours, depending on urgency. Some agencies also offer same-day delivery for urgent cases, at a slightly higher fee.

 

Who Requires Certified Passport Translations?

Typical clients include:

  • Immigrants and visa applicants (UK, USA, EU)

  • International students applying to universities abroad

  • Professionals relocating for work opportunities

  • Business owners expanding operations overseas

  • Families applying for citizenship or residency in a foreign country

Each of these clients has unique circumstances, but all share one common need: a trustworthy translation that will be accepted without complications.

 

Who Is Authorised to Translate and Certify Passports?

The authority to translate and certify passports depends on the jurisdiction:

Ultimately, the translation must be carried out by a qualified professional or accredited agency, ensuring compliance with the receiving authority’s requirements.

 

Getting a certified translation of your passport in the UK, USA, or EU is not a complicated process when handled by the right professionals. As we saw in the case of Mr. Silva, a certified passport translation can make the difference between a successful immigration application and unnecessary delays.

For clients, the benefits are clear: accurate, certified translations that open doors to education, work, and new opportunities abroad. For translation companies, this service remains an essential and in-demand part of the industry, requiring precision, reliability, and professionalism. https://www.translate-document.com/certificate-translation

At an affordable rate of 25 USD/EUR/GBP per passport page, certified passport translations are a small investment with significant long-term benefits—helping individuals take the next big step in their international journey.



 

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